VenueWSFor conferences and summits
Several doors, one live count.
Pair any phone as a scanner, split the venue into zones with their own caps, and give sponsors their stand, their staff passes and their space in your emails.
- Free plan: events up to 50 seats, every feature
- Event passes from $59
- English & Spanish
Sound familiar?
- Badge queues that eat the first keynote.
- A VIP room anyone can walk into.
- Sponsors asking what they got for their money.
What changes with VenueWS
Zones and doors
Main entrance, VIP lounge, workshop rooms — each with its own capacity and its own scanners.
Sponsors and vendors
Stands on the floor plan, staff passes per vendor, their own link, and sponsor cards in your emails with views and clicks.
Conference floor plan
Start from the conference template — rows, sponsor stands, stage, coffee — and drag from there.
Offline scanning
The scanner keeps working without signal and syncs when the hall has coverage again.
Imports and API
CSV, Google Sheets, Eventbrite, Zapier and Make, signed webhooks for every scan and a REST API.
Live attendance
Check-ins per hour, occupancy and no-shows while it happens, with a CSV after.
Questions
- How many scanners can I use?
- Pair as many phones or tablets as your plan includes; signed-in admins can also scan from their account.
- Can attendees re-enter?
- Yes. Turn on re-entry and the scanner switches between IN and OUT, keeping occupancy right.
From the blog
How to Manage Vendor and Sponsor Conference Passes
Build a conference staff-pass workflow for vendor and sponsor rosters, arrival instructions, zone access, release requirements, and door scanning.
How to Check In Conference Attendees Without Wi-Fi
Run conference check-in without Wi-Fi using a practical checklist for scanner pairing, entrance assignments, guest lookup, offline tests, and syncing.
Conference Check-In Without Badges: A Practical Guide
Plan badge-free conference entry with QR invitations, scanner setup, forgotten-code procedures, re-entry rules, and a practical offline backup.