Waivers and consent

Add a waiver

1. Open the event and go to the Waiver tab (it reads Waivers once there is more than one).
2. Click Add a waiver. If you wrote one for another event at this venue, you can start from it in one click.
3. Enter a title and the text. It is plain text, and guests see exactly what you write.
4. Optionally click Add a Spanish text — it is shown to guests whose language is Spanish.
5. Under Who has to accept it, choose Everyone on the list, Guests only (not vendor staff), Vendor staff only (when the event has vendors) or Only people with a pass for one zone (when the venue has zones).
6. Choose required or optional, then click Create waiver.

An event can have up to eight waivers.

Parties: who signs

When one invitation admits several people, choose under In a party of several, who signs:

• The invitation holder, once for the whole party — fine for house rules or a photo consent.
• Each person, for themselves — for a release of liability, since one adult usually can't sign for another. A parent or guardian signs for a child.

With each person, the holder signs for themselves and gets their QR, then sees everyone else in their party with a Send link button (or WhatsApp). Each link opens only that person's waiver, never the holder's QR. The holder can also sign for a child as parent or guardian. The door lets in one person per signature: in a party of four with two signed, two get in and the scanner offers the third the waiver on the spot (Person 3 of 4). The invitation email reminds the holder how many still have to sign.

Required or optional

• Required — holds the guest's QR and the door until it is accepted.
• Optional — asked for and recorded, never holds anyone. A photo or video consent is usually optional; a release of liability is usually required.

You can flip each card's Required switch at any time. Edit saves a new version when you change the words; Retire stops asking for it and keeps the acceptances already given.

What the guest does

On their invitation page, the guest first answers Will you be coming? — someone who says Can't make it isn't asked to sign anything (and can change their answer). After Yes, I'll be there, they read the waiver, ticks the box, types their full name and taps Accept and show my QR. VenueWS keeps the text, the name, the time and their connection's address as the record.

Signing at the door

If a guest arrives without signing, the scanner shows Waiver not signed with Sign here on this phone (hand them the phone; works offline too) and Sign on their own phone (a QR, or the link by email, WhatsApp or text). See A guest who hasn't signed, at the door.

See and export acceptances

Below the waivers you see how many have accepted and how many still have to. The table shows who signed, as which name, when, which version, and Where — At the door or Own device.

• Export CSV downloads everyone.
• PDF next to a row downloads that person's evidence.

Whether a waiver is enforceable depends on its wording and your state — write it with your own counsel.